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Watch customer specs and standards for changes that hit your parts

For: Engineering change coordinator or quality systems manager at a contract or tier supplier

Pattern: WatchtowerNeeds a connectorDesigned for 20 to 400 agents
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The pain today

Customers and standards bodies revise documents on their own schedule. Each revision may touch a few part numbers, inspection plans or work instructions out of thousands. The link is kept in people's heads.

The ask

“Here are the customer specifications and standards we build to, and our part list, inspection plans and work instructions with the documents each one calls out. When a specification is revised, tell me what changed, which of our parts and documents call out that clause, and what they say now.”

Plain words, as you would say it to a colleague. Edit it to fit your case before you send it.

What you attach or connect

  • Customer specifications and standards with revisions
  • Part list with specification call-outs
  • Inspection plans and work instructions
  • Customer change notices

The unit of work

One worker task per one changed clause against one dependent document.

Why a swarm fits

Thousands of call-outs link internal documents to external clauses. A revision invalidates only the links to its changed clauses, and each re-check needs one clause and one internal passage.

Not for

Deciding how a process must change to meet the new requirement, or reading drawings and models for changed dimensions.

The decision tree

6 typed decisions, each with an action for every answer

At fixed moments in a run, the engine puts one narrow question to a decision model. The decision model never writes text: it answers yes or no with a probability, picks from listed options, or gives a score, about a small slice of the material. The engine then does exactly what this tree says, which is what makes the run auditable. The thresholds are the template's design values, not measured results.

  1. Planner, while planning

    Scope checkA choice among options

    Before work starts on a unit

    Is this specification, at any revision, called out by at least one part, inspection plan or work instruction in our call-out map?

    Sees only: The revised document's number and the call-out map index

    Why: Ignores revisions to documents nothing in the plant depends on.

    • Called outthenAccept
    • Not called out anywherethenSkip this unit
    • Called out under an older document numberthenEscalate to a strong model

  2. After workers, the judge checks

    Evidence checkA choice among options

    After a worker answers

    Does the new clause change a value, a tolerance, a test method, a material or an acceptance criterion, compared with the old clause?

    Sees only: Old and new text of one clause

    Why: Separates requirement changes from editorial ones before anyone raises a change request.

    • Requirement changedthenAccept
    • Wording onlythenSkip this unit
    • Clause moved or renumberedthenEscalate to a strong model

  3. Evidence checkYes or no, with a probability

    After a worker answers

    Does the internal inspection plan or instruction passage state the old requirement rather than the new one?

    Sees only: One internal passage and the old and new clause text

    Why: Confirms a document is actually affected before it enters a change request.

    • Yes: 0.85 or higherthenAccept
    • Unsure: 0.50 up to 0.85thenEscalate to a strong model
    • No: below 0.50thenReject and retry

  4. Evidence checkYes or no, with a probability

    After a worker answers

    Does the internal document cite a revision letter earlier than the one now in force?

    Sees only: The internal document's reference list and the specification's current revision

    Why: Flags stale references even when the clause itself did not change.

    • Yes: 0.85 or higherthenAccept
    • Unsure: 0.50 up to 0.85thenEscalate to a strong model
    • No: below 0.50thenReject and retry

  5. Run control, between rounds

    Another round?Yes or no, with a probability

    Between rounds

    Have all documents that call out the changed clauses been compared in this round?

    Sees only: The dependent document list for this revision with status

    Why: Ends the round when the dependents are done, leaving the rest of the library untouched.

    • Yes: 0.70 or higherthenStop
    • Unsure: 0.40 up to 0.70thenContinue
    • No: below 0.40thenContinue

  6. Accountable person, before anything is settled

    Person decidesYes or no, with a probability

    Before anything is reported as settled

    Does the change alter a requirement on a part we ship, or is customer notification mentioned in the change notice?

    Sees only: One impact entry with the clause quotes and the change notice

    Why: The engineering change board approves every change, and the quality manager owns customer notification.

    Accountable: The engineering change board owns approval of every change; the quality manager owns customer notification.

    • Yes: 0.40 or higherthenAsk a person
    • Unsure: 0.15 up to 0.40thenAsk a person
    • No: below 0.15thenAccept

The fleet: who does what

Model tiers by role, not brands: you choose the models. Strong reasoning models plan and reconcile, small fast models do the wide work, and the judge is a decision model from a different family, so it does not share the workers' blind spots.

  1. Planner

    A strong reasoning model maintains the call-out map and, on a revision, selects only the dependent documents.

    Decisions here:1. Scope check

  2. Workers

    Small fast workers from an open-weight family compare one changed clause with one inspection plan or instruction passage.

    Designed for 20 to 400 agents, one worker task per one changed clause against one dependent document. Each worker receives only its own unit.

  3. Judge, from a different model family

    A decision model from a different family decides whether the change alters a requirement or only wording.

    Decisions here:2. Evidence check3. Evidence check4. Evidence check

  4. Reconciler

    A strong reasoning model bundles affected documents per part family into a draft change request.

    Decisions here:5. Another round?

  5. Accountable person

    The engineering change board owns approval of every change; the quality manager owns customer notification.

    Decisions here:6. Person decides

Checked before anything is accepted

  • Each alert quotes the old clause, the new clause and the internal passage
  • Call-outs to a superseded revision are flagged even when the clause did not change
  • Requirement changes are separated from editorial ones

What comes back

  • Revision impact list by part number and document
  • Draft change request content per part family
  • Internal documents citing superseded revisions
  • Log of editorial-only changes

What to measure

  • Time from revision receipt to impact list
  • Impacts confirmed by the change coordinator
  • Affected documents found later that were missed
  • Cost per revision

Names of measures only. No result is claimed for this template.

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